Discussions from Project Management
Thanks Zainab, you are much welcome!
Of course, practice makes a man perfect. The more the practical exercises the better the result is. Theory is Ok just for a concept but hands on practical exercises are much effective.
Mr. Luca, interesting points. I would start by saying that reducing project time needs to be done after a detailed risk assessment has being conducted included a process flow analysis to understand how reduced time and thus resource allocation impacts the process flows, both critical path flows and non critical path. Estimating time on a project is difficult, many are happy with PERT as a means of calculation but its vaguely accurate at best. I think the impact assessment of the project manager is critical here (ie. We have overestimated time needed and can shed some whilst not altering the project plan). However, if the initial impact assessment outlines a different picture that envisions changes to be made, a detailed risk assessment is needed to map the impact of every change made and its impact on the project and its outcomes (project risk/business risk/financial risk). Risk management tools like process flow analysis are useful here, but the kernal point is to put the brakes on any material change until it is fully understood impact wise.
Define roles and responsibilities. Not all key stakeholders will review all documents, so it is necessary to determine who on the project needs to approve which parts of the plan. Some of the key players are: Project sponsor who owns and funds the entire project. Sponsors need to review and approve all aspects of the plan. Designated business experts who will define their requirements for the end product. They need to help develop the scope baseline and approve the documents relating to scope. They will be quite interested in the timeline as well. Project manager who creates, executes, and controls the project plan. Since project managers build the plan, they do not need to approve it. Project team who build the end product. The team needs to participate in the development of many aspects of the plan, such as identifying risks, quality, and design issues, but the team does not usually approve it. End users who use the end product. They too, need to participate in the development of the plan, and review the plan, but rarely do they actually need to sign off. Others such as auditors, quality and risk analysts, procurement specialists, and so on may also participate on the project. They may need to approve the parts that pertain to them, such as the Quality or Procurement plan.